About the Role
We are seeking an experienced Executive Assistant to support our Chief Marketing Officer (CMO) with executive-level coordination, scheduling, travel, and communication. In addition, this role will provide occasional ad hoc support to the Chief of Staff to the CEO.
This is a unique opportunity to gain exposure to high-level initiatives at a fast-growing AI technology company. The role requires exceptional organizational skills, attention to detail, and the ability to manage competing priorities in a dynamic environment—all while working remotely.
Responsibilities
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Calendar & Scheduling: Manage the CMO’s daily, weekly, and monthly schedule. Anticipate conflicts, prioritize key meetings, and ensure stakeholders are briefed in advance.
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Travel Coordination: Arrange end-to-end travel logistics for the CMO, including flights, accommodations, transportation, and itineraries. Ensure travel is seamless, compliant with policies, and cost-efficient.
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Meeting Support: Prepare agendas, materials, and logistics for internal and external meetings. Coordinate with IT support for virtual or hybrid meetings, and follow up on action items to ensure progress.
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Materials & Presentations: Create and edit presentations, reports, and proposals for executive meetings and events, ensuring quality and alignment with company standards.
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Expense Management: Process and reconcile expense reports for the CMO, maintain accurate records, and identify cost-saving opportunities.
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Communication & Liaison: Serve as a trusted point of contact for the CMO with internal teams and external partners. Manage correspondence, draft communications, and prioritize urgent matters to maximize efficiency.
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Ad Hoc Support: Provide occasional scheduling and executive assistance to the Chief of Staff.
Requirements and Skills
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3+ years of experience supporting senior executives in an executive assistant role
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Proven track record managing complex schedules, prioritization, and executive time management
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Strong experience coordinating domestic and international travel and processing expenses
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Strong proficiency with calendar management and expense reporting tools
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Skilled in presentation design (e.g., PowerPoint, Google Slides) and document formatting
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Experience supporting global teams across time zones
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High attention to detail, with strong proofreading and professional correspondence skills
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Discretion in handling sensitive and confidential information
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Proactive, resourceful, and able to anticipate needs in a fast-paced environment
