Office Manager (f/m/d)*

Parloa • Berlin Office • 2w ago

YOUR MISSION:

As Office Manager (f/m/d) at Parloa, you will play a key role in creating a well-organized, welcoming, and efficient workplace. As part of a global four-person Workplace Management team, you’ll oversee daily office operations, maintain strong vendor relationships, and ensure a seamless office experience for our employees. From managing supplies and optimizing office space to coordinating workplace initiatives, you’ll be the go-to person for all office-related needs—helping to create an environment where everyone can thrive.

IN THIS ROLE YOU WILL:

Ensure a service-oriented approach by addressing employee needs and creating an exceptional workplace experience through a supportive, welcoming, and well-organized office environment that promotes well-being, productivity, and performance.
Oversee daily office operations, ensuring a seamless and positive experience for all employees and addressing any concerns promptly.
Manage vendor relationships, negotiate contracts, and handle office procurement, ensuring timely and high-quality services, supplies, and equipment.
Plan and execute office events, celebrations, and engagement activities that foster a strong company culture and enhance employee engagement.
Serve as the go-to person for all facility-related matters, collaborating with landlords, security, and service providers to ensure smooth operations.
Ensure the office is well-stocked, organized, and offers a comfortable, inspiring space that supports employee well-being and productivity.
Collaborate with IT and People & Culture teams to improve the overall workplace experience, supporting processes like onboarding and offboarding.
Oversee workplace safety, security, and emergency preparedness to maintain a compliant and secure environment.
Continuously identify opportunities to enhance workplace efficiency and employee satisfaction through service-oriented solutions.

Our Tech stack:
Slack, Notion, Miro, Jira, GSuite, Asana

On-Site Presence:
This role is based in our Berlin office and requires your presence Monday to Friday, approximately 9 AM to 6 PM, to ensure smooth daily operations and a great workplace experience.

WHAT YOU BRING TO THE TABLE:

2–3 years of experience in office management, workplace operations, or a similar role in a fast-paced, high-scale company.
Excellent interpersonal and communication skills, fostering a welcoming and professional workplace while effectively managing relationships with internal and external stakeholders.
Event management experience, including planning and executing events with 100+ attendees.
Strong organizational and project management skills, with the ability to juggle multiple priorities and solve problems proactively.
A hands-on, proactive mindset with a passion for creating an outstanding workplace experience.
Experience with vendor negotiation and contract management.
Tech-savvy, with experience using Slack, Notion, Miro, Jira, GSuite, and Asana to streamline workplace operations.
Knowledge of Berlin workplace compliance, safety, and security regulations.
C2 Level fluency in German and C1 fluency in English (additional languages are a plus)

WHAT'S IN IT FOR YOU?

Join a diverse team of 40+ nationalities with flat hierarchies and a collaborative company culture.
Opportunity to build and scale your career at the intersection of customer-facing roles and engineering in a dynamic startup on its journey to become an international leader in SaaS platforms for Conversational AI.
Deutschland ticket, Urban Sports Club, Job Rad, Nilo Health, weekly sponsored office lunches.
Competitive compensation and equity package.
Flexible working hours, 28 vacation days and workation opportunities.
Access to a training and development budget for continuous professional growth.
Regular team events, game nights, and other social activities.
Work from a home and/or our beautiful office(s) in the heart of Berlin or Munich with adjustable desks, social areas, fresh fruits, cereals, and drinks.